Dear speaker at the Major Cities of Europe Annual Conference,

On behalf of the Organizing Committee of Major Cities of Europe, we express our sincere thanks to you for participating as speaker in this year’s annual Conference. We will do our best to make your participation as easy as possible.

The Conference is coming closer. In order to help you preparing your participation and to fine tune the conference sessions, we thank you for taking time to read the following general recommendations and to respect some important deadlines:

• Duration of your speech:
  it will be defined with the Chair of your session. It depends on the number of speakers and the overall duration of the session. Usually it does not exceed 20 minutes. Most sessions will have also time for a round table for all speakers and also other participants.

• Q&A and round table:
  In order to go deeper into a specific issue of your presentation, please arrange with the chair of your session that he/she addresses to you specific questions in this regard after your presentation or during the final round table, if it is foreseen. Leave time for questions from the floor.

• Presentation slides:
  In general we recommend to calculate one slide per one / two minutes for your presentation. If you would like to, you can send us a more extensive and more detailed version of your presentation that we will publish at the conference website.
       - Use easy-to-read font sizes -- at least 20 points or larger.
       - Use clear visuals whenever possible to explain your points.
       - Make bullet points succinct.
       - Keep flow charts and diagrams simple and readable.
       - If possible avoid screen animation.
       - If your presentation requires more than Acrobat PDF or MS PowerPoint 
         (like Internet, audio or video) please inform us at MCE2012@wien.gv.at.

• Deadline for CV, Photo and summary not later then April 30:
  please send us at MCE2012@wien.gv.at
       - a short CV (English, not more than 70 words),
       - a recent photo (Jpeg format)
       - a summary of your presentation (English, not more than 130 words) 
  We will prepare a document containing all speakers profiles and presentations synopsis. These will be made available to the attendees of the Conference.

• Deadline for presentation not later then May 15:
  please send your presentation at MCE2012@wien.gv.at and to your chair, so that the chair will be able to focus what your presentation will be about and coordinate with you the Q&A and the debate.

• Presentations at the conference laptop:
  we will assemble all presentations and load them onto the conference laptops. MS PowerPoint or Acrobat PDF are the software most often used.

• Bring also a copy of your presentation on a memory stick as a back up.

• Registration to the conference:
  please register as speaker – free registration - at www.majorcities.eu in the section dedicated to the conference

• Hotel booking:
  please book your hotel as soon as possible to be sure to have a room close to the conference venue. A list of hotels is published at in the section dedicated to the conference at www.majorcities.eu

If you have a question about the schedule, the focus or the organization of your session, please contact your chair, who is responsible for organizing and conducting the session.
 

If you have a paper or a written text of your speech, please send it to us before the Conference so we can include it in the conference proceedings.

Please don’t wait for the last minute!

If you have any further questions or if you need more specific details, please do not hesitate to contact us at MCE2012@wien.gv.at !

We are looking forward to meeting you at the conference.
 

Major Cities of Europe